Home' Navy News : April 26th 2012 Contents Andrea Evans, Director, is an Accredited
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April 26, 2012
LEUT Todd Austin
ACCORDING to some scientists, the
flap of a single butterfly's wings can set
off a series of events that can culminate
in a tornado on the other side of the
The so-called butterfly effect relates
to a situation where a small change at
one place can result in large differences
to a later state.
This analogy can be applied to the
act of financial non-compliance by one
person, which on its own doesn't seem
a big deal.
However, the cumulative effect
across Navy is actually quite significant.
The significance is that the Chief of
Navy is held responsible for the cumula-
tive effect of an individual's non-com-
Late last year, the Secretary and CDF
released a joint directive to all Group
Heads and Service Chiefs to reduce
Certificate of Compliance breaches to
close to zero over a four-year period
starting in the financial year (2011/12).
This means the CN is held account-
able for all of Navy's financial non-com-
Under the FMA Act 1997 (and finan-
cial management and accountability
regulations), everyone in Defence must
ensure all financial decisions are public-
ly defensible, represent value for money,
and are an efficient, effective, economi-
cal and ethical use of Commonwealth
Navy's non-compliance with the
FMA Act, and associated regulations,
are reported in Defence's Certificate of
Navy can reduce its non-compliance
significantly, particularly as much non-
compliances relate to travel -- by ensur-
ing that approvals are obtained before
booking any travel and that travel
amendments are also approved.
An example of what can happen is
that when someone needs to change part
of their travel and they have approval to
do so, but they may not make a note of it
at the time. This actually creates a situa-
tion of non-compliance.
With simple procurement, the issue
is that people are retrospectively approv-
ing a purchase. While verbal agreement
before purchase is acceptable, the paper-
work must be completed as soon as prac-
The Directorate of Navy Finance and
Compliance have created an easy-to-
use Top Ten Tips to help everyone to be
The tips can be found at: http://
PLANS for a single Defence-wide
education and training system are
under way with the launch of the new
Defence Learning Branch.
Previously known as the Defence
Education and Training Branch,
it officially joined the Australian
Defence College on March 23.
VCDF AIRMSHL Mark Binskin
said the ADF's success into the future
was dependant on the quality of its
"Further developing and refin-
ing the management and educa-
tion and training will clearly provide
Australia with a clear capability edge,"
AIRMSHL Binskin said.
Commander ADC MAJGEN Craig
Orme said the Defence Learning
Branch brought together its manage-
ment and governance mechanisms
with the college's delivery arms.
"The branch will support the skill-
ing of the Defence workforce by setting
the strategic direction and coordinat-
ing and delivering joint, common and
Australian Public Service education
and training," MAJGEN Orme said.
The branch is expected to reach its
full capability by the end of the year.
LEUT Emily Ruffin
AS anyone who has written one
will know, a TM200 form needs to
contain a lot of detail; a summary
of the task and why it needs to be
done, access requirements, tests and
inspections, material sizes, draw-
ing corrections, associated planned
maintenance routines, handbook
numbers ... and on it goes.
If all you need is an extra set of
hands, it can feel like more trouble
than it's worth.
In 2011, Fleet Support Unit
-- Perth (FSU-P) began a trial of
Personnel Loan Request Forms,
designed to simplify the process
when no extra material costs are
expected and task supervision is
provided by the requesting unit.
The forms have since been used
by the FFH support team to make
up for shortfalls in maintainer num-
bers and to assist with the Sea Swap
between HMA Ships Stuart and
The fire ground used one when
there weren't enough people on
course to run an exercise for assess-
ment, and ships alongside use them
when they have a lot to get done in
a short time.
When HMAS Ballarat visited
Fleet Base West and Fremantle dur-
ing Exercise Triton Storm in March,
FSU-P was able to provide person-
nel to assist during weekends with
planned maintenance, defect rectifi-
cation and upper deck preservation.
This allowed the ship's company
to take a well-earned break from
workups while alongside.
The Personnel Loan Request
Form provides a much simpler way
to borrow skilled personnel than
was previously possible.
The request form is available on the
FSU-P intranet site under 'FSU Perth
Forms'. Once completed it should be for-
warded to the planning cell at FSUPerth.
Planning@defence.gov.au for action.
SUPPORTIVE: Capability Manager with Fleet Support Unit-Perth, LEUT Emily Ruffin, watches ABET
Luke Frazer-James fill out the new Personnel Loan Request Form as ABET Daniel Gasper gets rid of
some of the redundant paperwork.
Photo: ABIS Jayson Tufrey
Request for help a cinch
New single learning branch
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