Home' Navy News : March 29th 2012 Contents 3/12 ISSUE 87
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Seaworthy is produced by the Directorate of Navy Safety Systems in the interests of promoting
safety in the Navy. The contents do not necessarily reflect Service policy and, unless stated
otherwise, should not be construed as orders, instructions or directives – KEEP NAVY SAFE.
THE OHS Incident Report (OHSIR)
is a signal report used to identify and
record hazards through a proactive
system of open incident reporting.
The OHSIR informs other ships or
establishments of hazards and ensures
that hazard identification efforts, or
lessons learned, are shared with all
potentially exposed areas.
This allows the Fleet Environment
and Occupational Health and Safety
Coordinating Office (FEOHSCO) and
Force Commands to conduct trend
analysis, looking for appropriate
strategies to control identified hazards.
The OHSIR is one of the many
sources of information used by Navy
Safety when responding to incident
queries by organisations such as
An OHSIR should be raised in any
of the following circumstances:
Reactive – an incident occurs
resulting in fatality, injury or
Near miss – an incident occurs which
could have, but did not, result in
fatality, injury or exposure.
Proactive – a hazard is identified
before an incident occurs through
inspection, risk assessment or any
other appropriate method.
OHSIRs are to be submitted
as soon as reasonably practicable,
consistent with the operational
situation and the determination of
relevant detail. Further details can be
reported via an OHSIR SITREP.
Ship safety teams review open
OHSIRs at each meeting and consider
them for closure. An OHSIR may be
the risk has been mitigated to as
low as reasonably practicable;
the likelihood of the incident to
re-occur is improbable;
the nature of the incident is deemed
to be so minor as not to warrant
further action or review;
the highest level of control has
been applied; or
the OHSIR has been assigned
to the Navy Hazard Log for
Once an OHSIR has been raised, it
is uploaded to an electronic database
by FEOHSCO, who ensure application
of sound risk management processes
and the assignment of a hazard risk
The OHSIR is assigned to an
action officer within the relevant Force
Command (typically the group safety
officer). Where required, FEOHSCO,
through the Force Command’s action
officer, will seek clarification from the
unit/ship/establishment on related issues.
The action officer will further
review the Navy Hazard Log (NHL) to
see whether it is a one-off incident or
constitutes a wider hazard. The NHL
works in partnership with the OHSIR
database and is designed to rectify
or mitigate the hazard, recording all
the hazard risk considerations and
documenting all actions taken relative
to the hazard.
The FEOHSCO says when
conducting risk assessments, evaluate
the consequence first and then the
Approaching risk assessments in
this way allows you to establish the
likelihood of the gravest perceived
consequence occurring. For example,
the consequence of a sailor tripping
over an unsecured cable while crossing
the gangway and breaking their neck
may be considered catastrophic,
but the likelihood of this actually
occurring is improbable, leading to a
HRI of 12.
If likelihood is evaluated first,
then you could conclude it is probable
that a sailor will trip over a cable
left across the gangway and with the
consequence remaining catastrophic,
this could lead to a much exaggerated
HRI of two.
It is important when raising an
OHSIR that it paints an accurate,
detailed and well-sequenced account
of the incident, which can be easily
understood and interpreted by third
parties not involved in the incident.
When drafting an OHSIR or
reviewing activities, all personnel
are encouraged to check the OHSIR
database and NHL to look at how
similar class/fleet hazard mitigation
strategies are being developed and
The OHSIR database and NHL are open
to all personnel in the Navy and can be
viewed on the DRN.
Unlocking incident reports
of the OHS
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