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September 2, 2010
By CMDR Anne Andrews
HMAS Harman (CMDR Andy
Schroder) has played a key role in
the Defence-wide Strategic Reform
Program, recently taking the initia-
tive to rationalise the number of pub-
lications the establishment receives.
In line with the underlying princi-
ples of New Generation Navy and the
Signature Behaviours -- be cost con-
scious, fix problems and take action
-- Harman conducted an audit of the
Defence Publishing Service's (DPS)
Distribution and Retrieval, Reporting
Tracking System to determine which
publications were listed as being 'allo-
cated' to Harman.
Harman's CO, CMDR Andy
Schroder, said the review identified
that 382 unnecessary titles spanning
seemingly endless subjects were being
sent to the establishment.
"Over time many areas change and
sometimes functions move to other
areas," CMDR Schroder said.
"If no one thinks about the publica-
tions associated with areas, there is no
trigger that lets DPS know the publica-
tions are no longer required. We found
that this was exactly what had hap-
pened at Harman."
Harman's review found they were
receiving multiple copies of some
titles and, should a 100 per cent review
of publications be conducted, Harman
stood to receive some 1090 individ-
ual copies ranging from ABR5013A
(Transport Motor Drivers Pocket
Book -- 110 copies) through to ABR10
(Sailors Career Management Manual --
"As a result of changes to the 'rou-
tine' functions over the past 15-20
years, there are now no technical or
engineering personnel posted to the
Harman Command Element," CMDR
"Furthermore, because the Harman
workshop has been decommissioned
and no such technical work is under-
taken in Harman by Navy personnel,
there is no requirement for any copies
of ABR5013A in Harman at all."
A further review of the 382 titles
against the references actually required
by the Harman Command Element
(also available online through the
DRN) determined that 337 of them
were no longer required in hard copy.
CMDR Schroder said the admin-
istrative process to cease receipt of
the documents, while time consuming,
"Of the remaining 45 titles, some
are yet to be confirmed as avail-
able online or, alternatively, the title
is required but the number of copies
has been reduced to an absolute mini-
mum," he said.
"The total number of hard-copy
publications now in receipt in Harman
has been reduced by 929."
Ongoing consultation with DPS
has revealed the average cost to the
Commonwealth for the production
Harman's savings success
of each copy of a publication is $80.
With this comes an average distribu-
tion cost of $11.72 per publication title
(not per copy). Applying these fig-
ures to Harman's revised DPS commit-
ment, this provides a potential saving
of $78,270 to the Harman Command
CMDR Schroder said Harman's
allocation of reference material was
not unique for a shore establishment.
"Navy has 11 such establishments
and three Navy Headquarters so, by
implementing a rationalisation across
these Commands, significant savings
can be achieved," he said.
TAKING ACTION: CO HMAS
Harman, CMDR Andy Schroder,
reviews publications with
SBLT Glenn Suffolk. The review
found enormous savings could be
made simply by rationalising the
number of publications the estab-
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